ATS software for recruitment and selection: what it is, features and how to choose

ATS software for recruitment and selection: what it is, features and how to choose

Table of Contents

ATS software is a technological tool that facilitates recruitment and selection processes.

It is estimated that more than 60% of organizations have a recruitment ATS to support HR processes, according to a survey by Bersin (Deloitte).

If before everything took a long time between sorting resumes, analysis and selection, nowadays everything has been optimized by technology.

Through the ATS software, managers are able to optimize the search by streamlining the process with automatic screenings and even the pre-definition of criteria and skills necessary to fill the vacancy in question.

In this article we will detail the main advantages of the ATS software, how it actually works and why it makes recruitment processes more agile. Go ahead in this article and have a good reading!

What is ATS software?

ATS software is short for Applicant Tracking System. ATS is a digital tool that aims to meet the needs of organizations in relation to recruitment and selection processes.

Through this software it is possible not only to store diverse curricula, but also to organize and classify them.

It is more efficient than a traditional process, as it allows automatic sorting, clears the formatting of resumes for analysis and even automates the sending of emails to candidates.

Describing the ATS software in a few words, it serves mainly to consolidate all the data and information of those who apply, generating a great saving of time and making the selection processes more effective.

Features of a recruitment and selection software

The ATS software is a dynamic and agile system in the recruitment process thanks to its functionalities that range from a standardization of the workflow to personalization of the selection for a more assertive sorting.

Among the main features of recruitment ATS we can highlight:

  • Monitoring the selection process in real time;
  • Standardization of all stages of the process to facilitate disclosure, screening, interview and selection;
  • Possibility of publishing the vacancy in several channels in an automated way and in a few clicks;
  • Personalization of the vacancy with keywords, descriptions of required skills and etc;
  • Automatic sorting according to the indicators you created for the vacancy;
  • Personalized return messages for candidates;
  • Notices to candidates about the day of the interview, via reminders or alerts;
  • Integration with social networks.

What are the advantages of ATS software?

Selection processes in Brazil take around 39.6 days, according to a survey by Glassdoor, a site specializing in recruitment. According to the same study, Brazil is among the three countries that take the longest to close the selections.

With that, the ATS software comes as a support to reduce this time. Below we have selected this and other advantages for those who adopt it in HR.

Generates savings

In the US alone, more than 3 trillion are lost every year due to bureaucracy, revealed a study by the Management Lab specialized in the management market.

Due to the decrease in time for the execution of tasks, the ATS software can supply a good part of these expenses.

After all, selection and hiring will have fewer steps and manpower than when the process is manual and requires full dedication from sectors such as HR. This dynamism generates savings since a large part of the process will be automated.

Reduces complexity

Selection processes have always been very complex and time-consuming, whether on the side of the recruiter or the candidate. On the part of HR there has always been a great dedication to finding the ideal candidate.

This meticulous work required a great workforce for screening, interview and final selection. In many cases, Excel spreadsheets were allies, but at the same time it took good days in the industry when filling in data.

With the ATS software, HR is integrated with technology, which automates this entire process. If before you needed lynx eyes to “hunt” the perfect resume, today ATS software does a lot of the work and synchronizes everything in one place.

This reduces the complexity of the selection and recruitment process and offers greater dynamism in accessing the resumes and profiles that have to do with the vacancy, increasing the chances of a correct choice.

We talked about the importance of eliminating bureaucracies in HR in the article: “8 tips on how to optimize processes and reduce bureaucracy in the company”.

Allows for a quick return to candidates

Who has never participated in a selection process and never received a return from the company, even if negative? Unfortunately this is common in the market, but ATS software can solve this problem to maintain a positive image of the company.

It is possible to program the recruitment ATS with predefined responses, whether positive or negative, maintaining a fairer communication with the candidates. This type of return prevents, for example, someone coming out talking badly about your company.

Especially because companies that maintain this fair relationship with all candidates, always worrying about giving a position to everyone in their selection processes, are always well regarded in the market and this influences the attraction of new talents.

Facilitates the screening of resumes

Everyone knows the difficulty of finding the ideal candidate for the vacancy presented. In the manual process, many selected resumes have nothing to do with the profile of the company and do not even follow the requirements of the recruiter.

With the ATS software, this point of difficulty is solved, since you can detail what is mandatory in the screening. The system itself will make this selection automatically to present you with the best results.

The idea is that this way the choice is made in an assertive way, where the candidates can meet the requirements to take up the vacancy offered.

It is like an intelligent recruitment with a filter that automatically follows the orders you give. Of course saving time and money.

Standardizes the process

Many companies are lost when starting a recruitment process, because they do not follow a standard and each selection is made in a different way. Be it disclosures in different media or even interviews carried out differently.

With the ATS software there is a standardization of how everything should be done in the organization's routine. Thus, all steps are easier and faster regardless of the area you are hiring.

Because, the process of disclosure, interview, selection, exchange of messages with the candidates and the choice follow the same pattern.

The standardization of HR processes is one of the great allies of success in the results in the routines of this sector.

Establishes a visual standard of the brand at all stages

One of the most interesting parts of the ATS software is related to the employer brand. This means that you can customize the tool according to the look of your brand.

That is, the entire process is personalized in each company so that the general communication in all stages of the selection is built based on the profile of the organization. This is done through a system completely personified with the visual characteristics of the company.

That is, you will build a recruitment and selection process with your face.

How to choose the best ATS software?

Like any type of automation in the HR processes carried out in the company, there is no general rule in the choice and everything depends on the needs of the organization.

What attracts you most in this technology:

  • Customization of the tool with your brand?
  • Screening of resumes?
  • Creating forms for candidates to fill out?
  • Sending personalized messages to those who passed and those who did not pass the test?

The important thing, before choosing an ATS software, is to check why you need it and what benefits it would bring to your company. If possible, try it out with companies that offer a few free days to test the tool before investing in it.

The fact is that whoever has this type of system optimizes the time in the recruitment and selection processes.

Another important point is to plan the training of the people who will be responsible for using it. Anyway, it does not make sense to have a state-of-the-art system if employees do not know how to use it in the best way.

What are the best ATS software options?

The market is full of ATS software options. Below we selected five systems that are among the most used by companies and that are successful when it comes to making processes more agile and assertive.

Remembering that it is clear that everything depends on what you are looking for in a recruitment and selection software:

Has the digital transformation reduced bureaucracy?

The digital transformation consumed a good part of the manual processes and allowed companies to acquire different systems to make their daily lives easier.

It is no different with ATS software. With it, organizations were able to eliminate several bureaucratic steps in the recruitment and selection processes, making them faster and more efficient.

Currently, companies that do not reinvent themselves, especially in their HR sectors, end up losing space in the market and lagging behind competitors. Since those who bet on technology can eliminate bureaucracies and enhance the strategic capacity of the sectors.

As we could see throughout this content, if used correctly, the ATS software not only facilitates the selection process, but offers more chances for the company to attract the ideal candidate.

This is because its customization, according to the profile of the vacancy and the company, and its automatic screening, allow the manager to select who has the necessary characteristics and skills to assume a certain position.

In addition, with ATS software, there is greater organization in the recruitment processes due to the standardization of the stages, regardless of the vacancy that will be advertised.

Thus facilitating the management of the process, as the manager will have a real-time view of what is happening until the choice of the best candidate is made.

Salary on demand: savings for the company, well-being for the employee

If streamlining recruitment and selection processes with ATS software helps you select the right talent, salary on demand is a benefit that will keep you in your company for longer.

Get to know the HR Consultants UKy tool and learn how the system that implements payment on demand works, that is, employees of a company can anticipate part of their salaries when they need it.

This tool is changing the way employees deal with their wages and generating more job satisfaction and motivation.

HR Consultants UKy can be one of the most valued benefits for those who work at your company. Talk to an expert and find out more!



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