Investing in an HR management platform is essential to keep a company competitive in the current scenario. This type of software is extremely useful for optimizing industry processes, which increases productivity and facilitates decision-making.
This agility reduces time spent on operational HR activities such as spreadsheets and calculations that can be done automatically. As a result, the team has more time to think strategically, help leaders with their projects and develop good plans for culture and organizational climate.
Do you know how to choose from the dozens of platforms available on the market? You need to take into account many factors before deciding which management software will be best for your company. With that in mind, we have separated some tips to help you make the most suitable investment for your needs. Want to know more? Follow this post!
How to choose a management platform?
Map processes and needs
Before choosing an HR management platform, understand how the team's routine works. Many companies purchase a system and then try to adapt their processes to it. Don't fall for this mistake! The correct thing to do is to invest in software that adapts to the work methods that already exist in the organization, so that its use is more efficient.
Analyzing the company's needs is another fundamental point. It's no use choosing a system that is full of features, but doesn't meet a specific business need. Pay attention to this detail when making your choice.
Choose an easy-to-implement system
The purpose of an HR software is to streamline the routine of professionals in the sector. Therefore, it needs to be simple, intuitive to install and easy to operate. No fancy mechanisms that require a lot of filters to access the main results. O dashboard should show the user the most important information right on the home page.
In addition, it is essential that the system allows for the personalization and segmentation of information. In this way, HR will be able to understand the impacts of specific sectors on the company's results and plan its actions based on this data.
Before hiring a platform, ask the sales team how long it takes to install the software and how employees are trained to use it. Asking for a guide to its working mechanics is also a great measure to check the level of complexity of the system.
Take care of information security
Some strategic information from the HR team cannot be shared with the rest of the company's employees. But that doesn't mean that access to the platform needs to be restricted. Just purchase a tool that allows you to add access levels. In this way, an employee in the IT area, for example, will be able to access their record and feedback, without permission to view sensitive HR data.
Another important safety precaution is to know the software well before purchasing it. Chat with other users and check your reputation in the market to make sure your company's data is well protected on the platform.
Include document and payment management
It is essential that a good HR system has tools that enable the management of data relating to the team of employees. With this, documentation such as medical exams, employment contracts, electronic time attendance data and vacation control are gathered in a single platform, which guarantees the organization of data and makes the search for information much faster.
Financial management should be of equal importance in HR software. Relying on the help of technology in this regard increases efficiency in the payment of salaries and taxes provided for by law. Therefore, hire a platform that automates the flow of these operations, optimizing tasks such as scheduling payments and calculating benefits, for example.
Have good performance indicators
One of HR's main tasks is to ensure the professional development of the entire workforce. Therefore, one of the fundamental requirements of a management platform is that it offers complete analytical indicators on employee performance. To be put to good use, these metrics need to be intuitive and easy to understand.
Information about employee feedback, goals and productivity is essential for this work. With this data in hand, managers can measure the evolution of their team members, assessing the strengths and weaknesses of their subordinates. Employees, on the other hand, are able to know exactly what is expected of them, and can adjust their performance to advance in the career plan.
This system also makes life easier for HR. With the teams' performance duly quantified, it becomes simpler to define bonuses and awards for the talents who contributed the most to the company. In addition, it is possible to set up more efficient courses and training for employees who are not meeting their goals as expected.
Look for a good support team
When investing in a technology system of this size, one of the most important points that must be taken into account is the quality of the support team. After-sales needs to be impeccable. After all, after installation, problems, doubts and bugs in the software may arise, which must be solved with precision and agility. Otherwise, it could be a huge detriment to your business.
To find out if the support of the chosen system is reliable, do a research before closing the purchase. Look for references and indications about the quality of care.
A good tip is to build a checklist with some questions: is the after-sales service attentive? Delay to respond? Is it efficient in solving the issues? These answers, among others that you may find interesting, will determine whether or not support will meet your needs.
These were our tips for choosing the best HR management platform for your company. As we have seen, there are many variables that must be taken into account, so it is not an easy decision. But if you follow this step-by-step, you will surely be able to make the best investment for your organization!
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