Learn how to make an admission flowchart!

Learn how to make an admission flowchart!

Table of Contents

The admission flowchart is a graphic diagram that shows the entire step by step of the company's hiring. This tool is very useful and can help employers to have more control over their admission processes.

In addition to contributing to recruitment bureaucracies, the admission flowchart it is a benchmark for comparing candidates' competences in relation to vacancy.

The admission flowchart is part of the HR routines. It can also be used as a strategic tool to avoid errors in admission processes.

Do you want to know how to create the perfect admission flowchart for your company? We have prepared a step by step for you to follow and apply in your day to day.

The admission flowchart step by step

The admission flowchart is of great importance in the routine of companies.

Knowing this, we have separated eight steps so that you can build a perfect flow of your Law Suit. Check out what they are:

  • Job description;
  • Choice of job assignments;
  • Definition of the place for posting the vacancy;
  • Screening of curricula;
  • Conducting specific knowledge tests;
  • Analysis of the interviews;
  • Choosing the ideal profile;
  • Hiring.

>> And this is one of the Smart RH tools. By implementing this in your company, you will take the first step towards having a Smarter HR. Click here and find out more solutions for Smart RH!

Following each of these steps the chances of your company hiring the ideal professional for the vacancy increase. Thus, avoiding unnecessary expenses with high turnover.

Job description

Making mistakes when hiring has extremely negative consequences in several aspects.

Influencing completely on the results and mainly on unnecessary expenses with layoffs and high turnover.

Being able to correctly mount the vacancy to be advertised is essential to attract the right candidate. And this is the first step in the admission flowchart.

At this point, HR builds the vacancy exactly with the needs and competencies that the position requires.

Choice of job assignments

The second step in building a good admission flowchart is choosing the assignments for the vacancy.

Determining the profile you are looking for, roles, salary, benefits you have to offer and so on.

Thus, it is possible to be more assertive in selection processes<span style=”font-weight: 400;”>. Because, the admission flowchart offers greater clarity on what characteristics the professionals for that position need to have.

Definition of the place for posting the vacancy

The admission flowchart can also help HR professionals in terms of space for disclosure of vacancy.

This is because the selection becomes more effective when defining the right place to advertise the vacancy.

You can choose sites like Catho, Jobs or even the company's website, choosing the location that best suits your needs.

Screening of resumes

Even at the time of screening, the admission flowchart can play an important role.

By using it you know exactly the duties and competencies that the vacancy requires. This makes it easier to eliminate or select resumes that you received.

Selection processes are not always easy tasks for HR. However, if there is greater clarity about what the company needs for the vacancy, the chances of error are less.

Conducting specific knowledge tests

You have selected the candidates according to the assignments highlighted in your admission flowchart, what is the next step?

The time has come to try them out in an interview to see if they have the skills described in the curriculum.

At this point, your admission flowchart can be an excellent organizational tool. Either to present the vacancy assignments to the candidate, as well as to listen to him to see if he fits what you need.

Analysis of the interviews

After the interview, it was time to analyze what was said. Within the admission flowchart, this step is essential for choose the ideal professional for the job.

It is necessary to have the ability to evaluate what the candidate said. Go deeper into the details of the interview such as the candidate's reactions, responses, bodily gestures, etc.

Pay attention to all the details that can assist you in choosing the best candidate.

Choosing the ideal profile

If there is any doubt, the admission flowchart can help you make a comparison between professionals at the time of the assessment.

You can place them side by side. Analyzing your skills and abilities, along with the job assignments described at the beginning of your admission flowchart.

So, HR has the ability to know which candidate identifies more with the job and the needs of the company.

In this phase of the admission flowchart, the feedbacks for candidates who participated in the selection process.

Even if it is a negative answer, it is important for the company to give a position to the professional, as a form of respect.


The last point on the admission flowchart is the hiring.

After a good selection process and the choice of the best candidate for the vacancy the time has come to end the flow with the bureaucratic part.

At this point, the company asks the new employee for the necessary documents to fill the vacancy. Following in this step all the necessary procedures before the CLT law.

Flowchart of admission and process control

Have a macro view of the company selection and recruitment processes it is essential to be more assertive when hiring.

The admission flowchart can then be that tool that contributes to this process.

With the admission flowchart, it is possible to decrease the chances of error when selecting a professional. Since it offers greater control over the bureaucratic hiring processes.

The admission flowchart not only organizes but has the function of optimize the selection process<span style=”font-weight: 400;”>.

This is because with a step by step in hand, HR follows a more linear strategy throughout the selection process. Focusing on one point at a time and consequently increasing the chances of success.

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