Practical guide: 10 tips to increase company productivity

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Practical guide: 10 tips to increase company productivity

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In the face of the globalized world, producing more and in less time has become a matter of survival. In addition to competition for market stability – which crosses geographical barriers -, consumers increasingly demand (presence, security, values, etc.) from the brands they consume. To this end, leaders develop assertive strategies in order to maintain motivation and productivity of its collaborators.

Apart from attractive salaries, the dream of many candidates and professionals, most companies adopt benefit plans to please them. We can highlight motivational lectures, incentive programs and various types of bonuses, which favor the employer branding. For this, a competent HR team is essential, whose responsibilities encompass much more than documents and people management.

As much as companies must offer products and services better than the competition, good management must guarantee an advantage over other teams. Standing out with effective strategies is not a very easy task, but neither is it a seven-headed bug.

Following the examples of major international companies, we will simplify this matter with ten valuable tips for increase company productivity.

Below, we set up a action plan to improve productivityand of your company. Check out.

10 practical tips to increase company productivity

1. Recruit and select with quality

It is essential to have qualified candidates to perform the duties and ensure that the (future) professional offers the best service to the company. Don't be afraid to explore the essential requirements for any vacancies that arise. The main ones are:

  • Training;
  • Experience;
  • Adequate behavior for the vacancy.

Use the necessary time, your HR expertise and the best channels to find the most suitable professional. Invest in trainings also has a considerable weight in the productivity indicators, both from future employees and from current ones. With an updated, innovative and well-developed team, your company can only win.

2. Plan, define and execute your goals and objectives

It is practically vital that the company keeps its goals and objectives well-defined. Currently, there are several tools that help in this matter. See some of them:

  • SMART: translated from English, it means “smart / smart”. Practical methodology aimed at creating processes, projects or businesses that involve “specific”, “measurable”, “attainable” and “relevant” characteristics.
  • OKRS (Objectives and Key Results: English acronym for “objectives and key results”. It is a system related to the culture of focus on results and allows objectives to be translated into measurable goals.
  • BSC (Balanced Score Card): in London, it means “Balanced Performance Indicators” and names a tool used for strategic management in companies, whose application is given especially for the measurement of performance, analysis of objectives, indicators, goals and strategic initiatives

Disclose the goals of the company, as a whole, and remember to also consider the individuality of each department. The use of bulletin boards, email automation, intranet and pamphlets can facilitate communication, especially if the number of employees is extensive. In this way, employees will understand their roles during the process of immersion in the company.

3. Define roles and responsibilities clearly

To err is human. But, many times, the losses in the productivity are results of failures in the division of team tasks and responsibilities. This division needs to be done in a clear and detailed way, both between teams and individually.

4. Provide productive communication and culture

Communication is a crucial point in management that usually does not receive due attention. It is the manager's duty to accompany his team and make sure that all employees meet the defined expectations, goals and priorities.

When these points are not matched, the leadership must communicate them with tact and subtlety. To learn how, it is necessary for leaders to know how to apply continuous feedback and that they give freedom for employees to position themselves.

  • Correct errors, whether due to attempts at innovation or inattention;
  • Have a communication channel between all employees to resolve any doubts;
  • Always clarify, so as not to cause insecurity in the professional and dissatisfaction of the leadership.

Employees must have the feeling of owners of the business and feel free to propose and try to improve its operation. Management mistakes can also be made and should not be hidden “under the rug”: leaders should be seen as examples for their employees, but they are not expected to be perfect. Assuming your own mistakes generates more confidence in those you lead.

Listen to the employee in the admission processes and, mainly, resignation. This is the moment when the person who will leave the team feels more comfortable and has the opportunity to expose points that, normally, would not be disclosed, as they are related to the leader vs. leader relationship. led and, consequently, to the productivity.

5. Organize and humanize the work environment

Regardless of the role, no one deserves to work in a dirty, disorganized and noisy place. See some points that should prevail in the work environment, with the objective of increase productivity:

  • To be clean, healthy and pleasant;
  • Offer wages and benefits compatible with the market;
  • Allow transparent communication between leaders and employees;
  • Respect the rules of education, coexistence and good manners;
  • Promote the professional development of its collaborators;
  • Grant spaces of freedom and fun to employees.

6. Motivate and recognize your employees

It is not an easy task to find out what motivates each individual, but did you know that motivated employees and happy produce more and better? For this reason, gaining recognition from direct leadership and coworkers generally works as a fuel and exceeds most other motivational actions carried out by companies.

Recognition can be manifested in two ways:

  • Financial, with increases of salary, bonuses and bonuses;
  • Non-financial, with recognition verbal, opportunities for growth and learning.

7. Review internal processes

Organized companies, which have control over their internal processes, usually have advantages for the smooth running of the business. On the other hand, disorganized and inefficient structures hinder the performance and motivation of its employees. Reviewing these processes can help identify obstacles, as well as planning failures, rework, not to mention bureaucracy, often unnecessary.

Techniques such as 5S they help to maintain the organization of the company and facilitate access to the necessary materials, without wasting time searching. The modeling of these processes helps to establish more effective processes, in addition to removing obstacles from the approval flows and guaranteeing the decision making supported by those responsible.

8. Invest in technology and tools

Tools and technologies that speed up processes, as well as reduce unnecessary bureaucracy and automate manual tasks, are considered great allies in productivity. There are countless resources that facilitate communication, in addition to programs that integrate company processes and systems that help in HR management.

Of course, when implementing new systems, time and resources are sometimes wasted, which indirectly affects productivity team's. For that, today, there are some apps that can be used in management, without requiring implementation time. They collaborate to maintain and, in some cases, improve productivity.

9. Manage time

Unproductive tasks, rework rate, unnecessary meetings and certain personal activities can waste a lot of time on the workday. To prevent this from happening, the company must establish a clear and efficient policy against wasting time, in addition to disseminating this practice among its employees, from the moment of hiring.

Listen, analyze and, when possible, accept employee suggestions. This type of action improves management, which must include a overtime policy structured and managed very closely.

They say that “the success of a company is inversely proportional to the number of meetings it calls””. Tony Crabbe mentions in his book “Too busy to read this book: A practical manual for managing”That managers often spend 50% of their time on meetings, often unproductive. Some meetings can be avoided by simply exchanging information via email, intranet, forums, among others.

To do the sizing of your team also helps to save time, as idle or overworked professionals tend to hinder team productivity.

In some cases, the hiring temporary professionals it can be an interesting solution to supply excessive demand. This approach also solves the problem of those activities that are not very pleasant, which are often avoided by employees, either due to lack of time or desire.

10. Establish productivity metrics

Despite the productivity to be a relatively relative concept, it is more than necessary to be aware of the level of absenteeism, as well as the appearance of the workplace, not to mention relationships with colleagues, indiscipline and effectiveness in communication between employees and managers.

Establish productivity criteria by department or function and create quantitative indicators to objectively measure how productive the environment is and what can be done to improve it. There are several models of metrics and even systems that can help in the definition and monitoring of productivity metrics, such as:

  • Number of contacts made by salespeople;
  • Profitability;
  • Production capacity;
  • Quality level.

Now that you know how increase company productivity, check out how cultural vouchers and other benefits can increase your employee's productivity.

Did you like to talk about productivity and want more tips? Watch the video Pedro Arantes, from HR Consultants UK, explaining how to maintain productivity in the home office.

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