Do you know what is budget management? Through this control, your company is able to continuously evaluate the most appropriate time to invest, retain expenses and develop in a harmonious way, without unforeseen circumstances. For that, an attentive look at the results, in an integrated way, facilitates the conscious and strategic use of resources without the financial health of your business be impacted.
O financial stress it is not an evil that affects only people. Within organizations, the lack of good financial planning – and its complete budget management – can lead to the same symptoms.
However, unlike people, this problem impacts the company in the development obstacles and also in its maintenance in the short term.
Do not fool yourself: without a good budget management, any type of planning is made as difficult as possible.
Therefore, in this post we will understand what budget management is and discuss the importance of this practice. In addition to being very interested in your opinion on the subject after the conclusion of the article. Good reading!
What is budget management?
Budget management is a continuous exercise of monitoring the company’s financial movements and the extent to which each one impacts its situation for future actions.
For example: the high costs of admissions and dismissals can directly interfere in the company’s budget for the training and qualification of its employees.
Without the budget managementtherefore, it is difficult to assess where these wastes (and / or losses) are coming from, and what also complicates agile and assertive decision making to solve the problem.
That is why organizations remain immune to bankruptcy: with control and monitoring of all their movements.
And so, a series of action plans are created so that spending is balanced and that unforeseen events occur less frequently and with intensity.
What does good budget management include?
As discussed above, it is undeniable that the first striking element in this process is the organization of the entire financial sector. The total harmony between what is invested and what are the company’s revenues, so that everyone understands the best time to invest – and what to invest in.
Of course, nowadays, management software allows for a more organized organization clear, objective and functional.
Especially, through process automation. However, it is crucial that your employees know exactly what they are observing in order to obtain insights and diagnose any problems.
So, keep in mind that your company needs three basic questions to set up its budget management:
This, in itself, already shows the projections in the short, medium and long term – even if adjustments in budget management are necessary along the way.
And what are the benefits of this?
With the documents previously highlighted and constantly monitored, the financial sector, the personal department and HR have some tangible benefits in their routines, in addition to the entire company.
Next, let’s list the main ones:
- better control for the company’s future planning – whether in new investments or even to adopt financial caution in times of economic instability in the country;
- ROI projection of each idealized strategy. Thus, the search for gains becomes more precise;
- best engagement from the collective science of what the company needs to accomplish and, thus, obtain continuous improvements – a sustainable growth, therefore;
- decision-making better based on numbers and facts;
- not to mention that it is easier for all sectors to set sales prices, grant special offers, hire or fire and use working capital or choose third parties, among other issues.
Safety, convenience and assertiveness: a triad that comes complete in its routine through the management budgetary framework.
How to implement budget management in the company
We have separated the implementation of budget management into four very clear steps. Check out!
1. Budget planning
To start your budget management, start with a diagnosis of data and information that will present the company’s history. For example, your fixed and variable costs over the past year.
Not to mention that you will know exactly how much your company has been dealing financially on multiple fronts. These are the cases of:
- sales deductions, such as taxes and rebates, among others;
- the aforementioned variable costs (which are investments in inputs);
- personnel expenses (dismissals and hiring, in addition to training and benefits, among others);
- operational expenses;
- operational investments.
- working capital (NCG).
With that, you can assemble a billing projection most appropriate.
2. Simulation of scenarios
Now that the data is up to date and under its monitoring, each manager responsible for his area must compose a plan so that all the information is crossed and analyzed.
Thus, it is possible to observe growth, retention curves and the most opportune moments to invest. Even simulate different scenarios (such as positive and negative) so that no unforeseen circumstances interfere with your company’s development path.
3. Budget monitoring
Through data and projections, it is easier to monitor the development and implementation of these idealized and calculated scenarios.
Even so, keep in mind which metrics and indicators each sector will keep an eye out. In this way, problems (however they arise) are quickly diluted and the company quickly restores its growth curve.
4. Budget reviews
Finally, consider the budget reviews periodically. Just as its sales, marketing, employee motivation and engagement strategies, among others, are not rigid, budget management must be flexible.
No wonder, you have already prepared yourself for all this. The scenarios and simulations are indispensable so that there are no surprises and, as much as they appear, each person involved knows, in advance, how to react.
What is the role of technology in budget management?
Now that you can feel the positive impact that budget management cause in your company, take the opportunity to make sure you have the best solutions at hand.
Thus, management software can be considered due to the ease with which they automate processes, compile data and generate reports in real time of the performance of their strategies. And there will be no lack of reliable data, therefore, for your decision making.
In your company, how is budget management going? The financial sector and HR (or the accounting outsourced) already working together with an integrated technological solution like the one mentioned above?
Use tools to better integrate functions
The budget management of a company is essential to keep all growth plans progressing throughout the year. And management software can help the HR team keep track of everything more efficiently.
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- reduce the time in your employee dismissal admission processes;
- have a clearer and safer process;
- avoid penalties, fines or any risk related to legal issues and information management of the company.
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